digiMall VendorManaging Inventory Levels
Keep track of stock levels, set reorder points, and manage inventory efficiently
Smart Inventory Management
Effective inventory management prevents stockouts, reduces holding costs, and ensures customer satisfaction. Master these tools to optimize your operations.
Inventory Basics
Understanding inventory fundamentals helps you maintain optimal stock levels and avoid common pitfalls that can hurt your business.
Current Stock
Real-time
Live inventory tracking across all channels
Low Stock Alerts
Automated
Get notified before products run out
Demand Forecasting
AI-Powered
Predict future inventory needs
Stock Tracking
Monitor your inventory levels in real-time and maintain accurate stock counts across all sales channels.
Real-Time Updates
Stock levels update automatically when orders are placed, shipped, or cancelled.
- • Order placed: Stock reserved immediately
- • Payment confirmed: Stock deducted from available
- • Order cancelled: Stock returned to available
- • Return processed: Stock added back to inventory
Manual Adjustments
Make inventory adjustments for damaged goods, theft, or manual counts.
Adjustment Types
- • Damaged goods removal
- • Theft or loss reporting
- • Physical count corrections
- • Supplier return adjustments
Documentation
- • Reason for adjustment
- • Date and time stamp
- • Staff member responsible
- • Supporting documentation
Reorder Alerts
Set up automated alerts to ensure you never run out of popular products and maintain optimal inventory levels.
Setting Reorder Points
Calculate reorder points based on average daily sales × lead time + safety stock. For example: If you sell 5 units/day with 7-day supplier lead time, set reorder point at 40-50 units.
Automatic Reorder
Alert Preferences
Inventory Reports
Use detailed reports to analyze inventory performance, identify trends, and make data-driven decisions.
Inventory Valuation Report
Track the total value of your inventory and identify your most valuable stock.
Turnover Analysis
Analyze how quickly products sell and identify slow-moving inventory.
Best Practices
Follow these proven strategies to maintain healthy inventory levels and maximize profitability.
✅ Do This
- • Conduct regular physical counts
- • Set appropriate safety stock levels
- • Monitor supplier lead times
- • Use ABC analysis for prioritization
- • Track seasonal demand patterns
- • Review and adjust reorder points quarterly
❌ Avoid This
- • Overstocking slow-moving items
- • Ignoring expiration dates
- • Manual inventory updates only
- • Setting static reorder points
- • Neglecting supplier performance
- • Forgetting to account for lead time variations
Advanced Inventory Strategies
ABC Classification
- • A items: 20% of products, 80% of value
- • B items: 30% of products, 15% of value
- • C items: 50% of products, 5% of value
- • Focus management effort accordingly
Just-in-Time (JIT)
- • Reduce holding costs with precise timing
- • Requires reliable suppliers
- • Best for predictable demand items
- • Consider backup suppliers for risk management